Fall Sprint
Open: July 21-Sept. 19
Paused: Sept. 20-Nov. 2
Earliest Project Due Date: Sept. 22
Project Intake Process
University Communications and Marketing provides marketing and communications services to the university community. If you are seeking our support, please review our project intake process below and submit your request.
Submission Timeline
UCM operates on a sprint-based system for intaking new work. Please note the open and paused periods for submitting requests for each sprint. To ensure adequate time for planning and execution, the earliest possible due date for any project submitted within a sprint must be at least two months from the first day the request period opens. We encourage you to plan ahead as much as possible to meet these deadlines.
Winter Sprint
Open: Nov. 3-Dec. 12
Paused: Dec. 13-Jan. 18
Earliest Project Due Date: Jan. 5
Spring Sprint
Open: Jan. 19-Feb. 27
Paused: Feb. 28-April 12
Earliest Project Due Date: March 23
Summer Sprint
Open: April 12-May 22
Paused: May 23-July 19
Earliest Project Due Date: June 15
When UCM is on a sprint pause, you can still submit a request during this time; however, we will not review it until the next sprint.
Review Process
If you are seeking UCM’s support, submit a project request so that your request will enter our queue to be reviewed. A project request should be submitted for all projects; please do not email UCM members individually. This may delay your request being reviewed.
When to Submit
UCM accepts project requests during four sprints throughout the year. Refer to the Project Intake Submission Timeline for more details.
How to Submit
Use our . Have this information prepared for your submission:
- Goals and objectives
- Messaging
- Strategic priority
- Due date
- Audience (and quantity/target audience size)
- Estimated budget and Cost Center
What we Review
During each sprint, we will review all requests that are submitted through the project request form on Mondays. Projects submitted after Monday afternoon will be reviewed the following week. Before accepting a request, we will review each submission to see if it aligns with the University’s strategic priorities and if UCM has the available resources/time to help with the request.
What Happens After Your Request is Reviewed?
Once UCM has reviewed your request, we will determine one of the following outcomes:
Your Project Request is Approved
UCM will reach out to you to let you know your project has been approved and work with you on kicking off the project, as needed.
Your Project Request is on Hold
UCM isn’t able to make a decision on your request and needs more information. We will connect with the appropriate parties to gather more information before making a final decision.
Your Project Request is Denied With Additional Resources
UCM is unable to assist with the project, but we can provide some additional resources to help you complete the project on your own. Projects could be denied for the following reasons:
- Your project does not meet one of the University’s strategic priorities.
- We cannot complete the project within the requested due date.
- The deliverable is not a service that UCM provides.
University Communications and Marketing
22 Nellie Craig Walker Hall
301 S. Campus Ave.
Oxford, OH 45056