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Read detailed information about filing a report.

The Office of Community Standards typically processes incident reports within five university working days of receiving a report. This timeframe can vary depending on the amount of information received, the number of parties in a report, etc.

Not all reports will require a follow-up with the individual who originally filed the report. If you have a question about a report that you submitted, you may contact the Office of Community Standards at 513-529-1417 or CommunityStandards@ÍÃ×ÓÏÈÉúOH.edu.

The Office of Community Standards sends out a variety of notices to students; most often, these are hearing notices designed to notify a student that they are alleged to have violated a Code of Student Conduct policy, provide the student with the evidence that is available, and describe the process.

The Office of Community Standards typically processes incident reports within five university working days of receiving a report. This timeframe can vary depending on the amount of information received, the number of parties in a report, etc.

Oftentimes, the Office of Residence Life, ÍÃ×ÓÏÈÉú University Police Department, Oxford Fire Department, or other reporting parties cannot submit reports immediately after an incident occurs; the Office of Community Standards cannot notify students until a report has been received and processed.

Students have the right to be accompanied by two total individuals who may serve as either an advisor, a support person, or both. The role of the advisor and/or the support person is only to be present; they will not be provided documentation or permitted to speak on behalf of the student during the interview, meeting, or hearing. If an advisor or support person is determined to be unreasonably interfering with the interview, meeting, or proceeding, they may be asked to leave.

Hearing officers send hearing outcome letters to the involved parties within five university business days of the hearing. This time frame may be significantly shorter depending on the type and complexity of the case, the number of students involved, and a variety of other factors.

Financial charges may result for any of the following reasons:

• Any student who is found responsible for a Code of Student Conduct violation is assessed a $50 administrative fee.
• If a student causes damage to ÍÃ×ÓÏÈÉú University property and restitution is assigned as a sanction, the amount of that restitution may be applied to a student’s Bursar account.
• Some sanctions assigned by the Office of Community Standards carry a financial obligation to pay for the cost of the sanction. These charges will be applied to the student’s Bursar account.

Please carefully read the sanction instructions in your hearing outcome letter; this will detail how to complete each sanction and turn it in. Some require writing a paper, some may have in-person vs. online options, and others may require contacting an outside party. Each student is responsible for meeting the sanction expectations set out in their outcome letter.

If you have difficulty completing a sanction, please contact the Office of Community Standards for assistance at 513-529-1417 or CommunityStandards@ÍÃ×ÓÏÈÉúOH.edu.

Sanction completion documents may be submitted to CommunityStandards@ÍÃ×ÓÏÈÉúOH.edu or via the .

If a student chooses to not complete their sanctions by the established deadline, a registration hold will be placed on the student’s account until proof of the completed sanction is received. Sanction deadline extensions may be provided on a limited basis if the student contacts the Office of Community Standards prior to the sanction’s original due date to discuss the issue that is preventing them from completing the sanction by the established deadline.

Students may submit requests for their disciplinary records by submitting .

If a family member, lawyer, or individual other than the student would like to access a student’s records, a FERPA Waiver must be completed by the student.

Good Samaritan cases are not reflected in your disciplinary record; while the Office of Community Standards maintains the case for record-keeping purposes, this information will not be disclosed to other parties without your signed consent. Learn more about the Good Samaritan Policy in the Code of Student Conduct.

• Records of disciplinary actions not resulting in sanctions of suspension or dismissal are maintained by the Office of Community Standards for seven years following the date the finding is made.
• Records of disciplinary actions resulting in a sanction of suspension or dismissal are maintained indefinitely by the Office of Community Standards. A notation of suspension or dismissal is reflected on the student’s official University academic record (transcript) maintained by the Office of the University Registrar.
• Learn more about the Disciplinary Records policy.

• If you have withdrawn from ÍÃ×ÓÏÈÉú with pending charges and wish to return, you may submit a re-enrollment application with ÍÃ×ÓÏÈÉú's One Stop; once this application has been received by our office, we will contact you regarding the pending case.
• Overdue sanctions may be submitted to the Office of Community Standards at any time.