ÍÃ×ÓÏÈÉú

Policy

Solicitation

General Regulations

In an effort to protect privacy within the classroom and University housing, no soliciting or peddling (e.g., selling and promotion) is permitted on the campus or within University buildings except as noted below. Solicitors and unauthorized sales representatives are considered trespassers and may be prosecuted. Students may not act as agents for business or commercial firms nor are students permitted to engage in  solicitations of students or receive commercial goods on University property. 

The University generally supports moneymaking projects of registered campus organizations. Therefore, the following guidelines have been adopted:

There shall be no door-to-door commercial solicitation or peddling in University housing. Vendors and merchants not affiliated with ÍÃ×ÓÏÈÉú University are not permitted to solicit or peddle in University housing or slip their materials under the room doors of residents. Vendors and merchants may put their promotional materials in an accessible location for residents to read or pick up. These locations are limited to the lobby and mailroom areas of University housing buildings.

Any registered student organization may request permission for a sales project. Requests must be submitted in writing, using an Event Planning form, to the Office of Student Activities and ÍÃ×ÓÏÈÉúhip, 2026 Armstrong Student Center (550 E. Spring Street).

Registered campus organizations with the appropriate permissions secured from the Office of Student Activities and ÍÃ×ÓÏÈÉúhip may solicit, campaign, or sell merchanidise door-to-door or in the front lobby or mailroom areas of the facility only. They must work with the Office of Residence Life to reserve a space and coordinate access. 

Political Canvassing

General Regulations. Political canvassing in University housing is permitted for a single period in the following cases: (a) for each election (university, city, county, state, or national) canvassing can take place in the 30 days prior to Election Day for matters pertaining to that election; (b) annually, for each other political issue or circumstance. The period will be designated by the canvassers in consultation with the Director of Residence Life. Political canvassing does not include the option to solicit funds for any commercial purposes. Political canvassing will not be permitted during move-in or hall opening periods at the beginning of the academic year as it may interfere with the smooth opening of the building. 

Conditions for Permission. Political canvassing is permitted only under the following conditions:

All canvassers, at least two working days before the period of canvassing is to begin, must register with the Office of Resident Life and at that time provide proper identification and evidence of affiliation with the group the canvasser represents.  Canvassers can request to canvas door to door, or at a table in the main level common area. Registration will include attesting to a statement that their sole purpose for being on student living floors is to campaign for a political candidate or to supply or seek other information directly related to a ballot issue. After completing the registration process, a card or sheet of authorization to campaign door-to-door under these guidelines will be issued. The authorization card must be signed and dated by the canvasser and the resident director upon arrival and departure; this card must be presented upon request of any resident or staff member.

Door-to-door political canvassing is permitted only between the hours of 9 a.m. and 9 p.m. Escorts approved by the Office of Residence Life are required at all times. Canvassers may knock on individual room doors or talk to students who approach their table, but they cannot approach students in common areas of the halls, including bathrooms, laundry rooms, and study rooms, or the canvassers will be asked to leave the residence hall immediately. Canvassers may not solicit funds for any commercial purpose or attempt to advertise or sell any item. Canvassers may not attempt to contact students in their rooms if the students have a “NO CANVASSING” sign on the outside of their room doors. For other rooms, canvassers must knock on the resident’s door, immediately identify themselves, and state their purpose for being on the floor. Canvassers must honor immediately a student’s request to not engage in conversation or to leave the student’s room or doorway. Amplifying devices and other techniques, such as discussion in the corridors, that might disturb the peace of the floor may not be used by canvassers. 

Violations. Any canvasser violating any of these provisions may be subject to prohibition from canvassing in University housing.

Age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, protected veteran status or political affiliation shall not be considered in issuing authorization to canvass.

Sales Projects 

Student organizations planning any on-campus sales projects must register the event through the Office of Student Activities in the HUB. Any sales project must be within the limits established and listed below:

• Monies gained through sales or fundraising activities must accrue to the organization or be approved by the Office of Student Activities for off-campus distribution for philanthropic purposes.
• Public sales tables are available on a first-come, first-served basis inside designated areas in dining facilities, and selected outside locations. A limited number of tables are available by reservation in the Armstrong Student Center.
• The project must be registered with the Office of Student Activities before tables may be utilized for sales. A limited number of tables are available to be reserved. Space reservation charges may apply.

Projects must take place in areas designated by the Office of Student Activities. If the sales project entails selling goods or products with a vendor, the members of the sponsoring student organization must be present and participating in the sale at all times. A sign must be posted at the sale indicating the name of the sponsoring group. The sponsoring group must also provide to the Office of Student Activities a photocopy of the vendor’s Butler County or State of Ohio vending license. This must be done at least one week in advance of the sale. Authorization for the sale has been given to the student organization as a fundraiser, not to the vendor. A single vendor may only display goods using members of student organizations under this provision once every 30 calendar days.

Student organizations may not sell or distribute any food item that needs to be cooked or refrigerated without obtaining the proper vendor’s license from the Butler County Health Department due to restrictions and liability issues.

The sale period will be registered for no more than seven calendar days. Vendors may not sleep overnight in sales tents.

If a student organization fails to abide by these regulations, the project in violation may be terminated, and its future requests for fund-raising projects may be denied.

Raffles and Games of Chance 

While the University generally supports the fund-raising efforts of its registered student organizations, the legal complexities of definition, methodology, and distribution of monies associated with schemes or games of chance such as raffles, bingo, poker, or other similar activities necessitate the University’s prohibition of such activities in conjunction with its student organizations. A game of chance is any event where a player gives anything of value in hope of gain where the outcome of which is determined largely by chance. For instance, if participants pay an entry fee to play AND prizes of any type are awarded to the players, then this is a game of chance.

Related Form(s)

Not Applicable.

Additional Resources and Procedures

Not Applicable.

FAQ

Not Applicable.

Policy Administration

Next Review Date

7/1/2026

Responsible Officer

• General Counsel
• Associate Vice President and Dean of Students
• Director of Residence Life

Legal Authority

Not Applicable.

Compliance Policy

No

Revision History

Edited July 2018; Amended August 2024

Reference ID

Student Handbook 5.8

Reviewing Bodies

Administration