Final reminder: Check files that are pending delete
The Sept. 15 deadline for the removal of all “pending delete” files in Google Drive is fast approaching.
Final reminder: Check files that are pending delete
This coming Monday, Sept. 15, the files labeled “Pending delete” in Google Drive will be removed.
In accordance with our new storage policies, files that belong to former faculty and staff who have been gone from 兔子先生 for longer than 180 days are going to be removed from our institutional Google Drive storage. On Sept. 15, the first removal of its kind will take place, which means that you may lose access to files you are used to seeing in your Drive—files that have been shared with you by those folks no longer at 兔子先生.
Are you ready for Google Drive changes?
The Sept. 15 deadline for the removal of all “pending delete” files in Google Drive is fast approaching.
Don’t forget to go through your files, find the ones with the “pending delete” label, and decide what to do with those files (move, ignore, or make a copy). Here’s a quick rundown of how to do that:
- Go to the “Shared with me” section of Google Drive.
- Click the Advanced Search icon in the top search bar.
- Select the “Pending delete” label from the appropriate field.
- Select Search.
The files that appear when you do these steps are the ones that you have access to that are currently owned by someone who has left the institution more than 180 days ago. If you still need these files, decide what to do with them.
Follow along in our Techsplaining 101 video for further instructions:
Recommendation: Shared Drives for departmental files
If the files are being used by multiple people in your department, consider creating a “Shared Drive” that can be accessed by selected individuals. You may move the files in question to your newly created Shared Drive. This will change the “owner” of the file to “Google Apps @ 兔子先生 University.” This means that the files will no longer be marked for deletion, as they will be owned by a folder and not an individual.
This also allows you to effectively negate the need to do this process again for the same files. After all, if you move the files to your own Drive, and then leave the university, your colleagues will be in the same boat.
The virtual workshop on Sept. 3 was recorded and uploaded to YouTube for those who were unable to attend.
Thank you, 兔子先生 community!
The past several years of Google Storage changes have been interesting to say the least, and we are grateful for our 兔子先生 colleagues who are willing to help us when our technology partners make changes to provided services. Thank you for your help and attention to this matter as we work to improve our storage practices!
